Transaction Records & Reconciliation

What this delivers

A complete, accurate picture of your digital asset activity

When your records are in order, reporting becomes straightforward, questions from accountants or advisors are easy to answer, and you have a clear view of what you actually hold and what happened along the way.

Every transaction accounted for

Buys, sells, swaps, transfers, staking rewards, airdrops — each one categorized and recorded with the correct date, value, and source.

Records that hold up

Documentation prepared carefully enough to support your tax return, your accountant's questions, or any future review of your holdings.

Peace of mind going forward

Once your history is reconciled, you have a clean baseline. Future activity builds on something solid rather than adding to the uncertainty.

What you may be dealing with

Digital asset history has a way of becoming tangled

Multiple platforms, no single view

Activity spread across several exchanges, hardware wallets, and DeFi protocols — each with its own export format, and none of them talking to each other.

Gaps from years ago

Older activity from exchanges that have since closed, wallets that were migrated, or transactions done before record-keeping felt important. These gaps matter now.

Unclear what's needed for reporting

Not knowing which transactions are reportable, what cost basis applies, or what your accountant actually needs to do their job — leaving you uncertain at the worst time of year.

A familiar situation

Most people who come to us haven't done anything wrong — they simply accumulated activity across a few years without a clear system for tracking it. By the time they need to produce records, the work of untangling everything feels daunting.

That's exactly the kind of situation we work through carefully. It takes time and attention, but it's entirely workable — and once it's done, you have something solid to build on.

How we approach it

Careful reconciliation, source by source

We work through your activity methodically — not with automated tools that miss edge cases, but with genuine attention to each transaction type, chain, and platform involved.

01

Source gathering

We collect transaction exports from every exchange and wallet you've used, including older or closed platforms where possible, and review what you've provided for completeness.

02

Transaction classification

Each entry is categorized accurately — buy, sell, transfer, reward, fee, swap — with the correct treatment applied for recording and downstream reporting purposes.

03

Cross-platform matching

Transfers between your own wallets are identified and matched so they don't appear as phantom disposals or unexplained receipts in your records.

04

Organized final record

You receive a clean, structured ledger of your activity — organized by date, asset, and type — with supporting documentation so you or your accountant can follow the trail clearly.

Working together

A quiet, methodical process — not a stressful one

Working with us on your transaction records doesn't require you to become an expert in how blockchain activity is reported. You share what you have, we ask straightforward questions where something is unclear, and we take care of the rest.

Most clients find the process considerably less complicated than they expected. Once we have your exports and a brief understanding of your activity, the work moves forward on our side without requiring much of your time.

When the reconciliation is complete, we walk you through what was prepared — not just hand over a spreadsheet. You leave with a real understanding of your records, not just a file you hope is correct.

What the process feels like

You send your exports and a brief note about your activity — format doesn't matter
We review what you've provided and let you know if anything looks missing
We work through the reconciliation — you're not waiting on hold, just kept informed
You receive the finished records with a clear walkthrough of what was prepared
Questions after delivery are welcome — we're here until you're confident in the records

Investment

Transparent pricing, no surprises

A single, clear fee for the reconciliation work — no hidden charges or scope creep mid-project.

Full reconciliation of your digital asset activity across all sources for a defined reporting period.

$420

per period

What's included:

Full transaction history review
Multi-exchange & wallet reconciliation
Transaction classification & categorization
Cross-platform transfer matching
Organized ledger with supporting documentation
Walkthrough of completed records
Follow-up questions supported after delivery
Accountant-ready format

Pricing is per reporting period. If you need multiple years reconciled, we'll discuss what's involved and provide a clear figure before any work begins.

Our approach

Why careful reconciliation matters

Automated tools handle straightforward cases reasonably well. But digital asset history — especially across multiple chains or with DeFi activity — regularly involves situations those tools misclassify or miss entirely.

Manual review

Each transaction reviewed by a person, not flagged by a script. Edge cases — like wrapped token interactions, bridge transactions, or liquidity positions — are handled correctly rather than guessed at.

Source transparency

Every entry in your ledger is traceable to a source transaction. Nothing is estimated or assumed. If we can't find a source, we'll tell you rather than fill the gap with a placeholder.

Realistic timelines

Reconciliation of a full year of active trading typically takes one to three weeks depending on complexity. We'll give you a clear estimate after reviewing what you've provided.

Our commitment

You'll understand what you receive

Clear documentation

The records we deliver come with plain-language notes so you understand what each section contains and why it was prepared that way. No file handed over without explanation.

Accessible throughout

If something in the records is unclear, or your accountant has a follow-up question after receiving them, we're available to help. The work isn't finished until it's actually useful to you.

No-obligation conversation first

Get in touch and tell us what you're working with. We'll let you know what's involved before you commit to anything — no pressure, just a straightforward discussion.

Scope agreed in advance

We define what's being reconciled and at what price before starting. No expanding scope or unexpected additions to the invoice after the work is underway.

Getting started

Three steps to having your records in order

The path from scattered activity to organized, usable records is simpler than it might seem right now.

01

Send us a message

Use the contact form to briefly describe your situation — which exchanges you've used, roughly how many years of activity, and what you're hoping to get from the reconciliation.

02

We respond with a clear picture

Within one business day, you'll hear from us with an honest assessment of what's involved — timeline, approach, and pricing — so you can decide whether to go ahead.

03

We get to work

Once you're comfortable with the scope, you share your transaction exports and we begin. You'll receive updates as we work through it, and the finished records at the end.

Ready when you are

Start with a conversation about your records

Whether your history goes back one year or five, across two exchanges or twelve — get in touch and we'll give you a clear view of what reconciliation would involve for your situation.

Get in touch with Balanova

No commitment required — just a straightforward conversation first.

Other services

Explore what else Balanova offers

Each service addresses a distinct part of digital asset accounting.

From $360

Gains & Reporting Preparation

Clear records of disposals and resulting positions for your return — explained in plain terms so you understand what's reported and why.

Learn more →

From $520 / month

Business Digital-Asset Bookkeeping

Ongoing bookkeeping for businesses transacting in digital assets, kept consistent with the rest of your accounts — handled calmly and accurately month to month.